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UCheck notice of data collection

The University of Toronto respects your privacy. Personal information that you provide to the University through the UCheck portal and Thrive Health is collected pursuant to section 2(14) of the University of Toronto Act, 1971.

This information is necessary in order to comply with current public health recommendations, directives, orders or legislation and for the purposes of protecting health and safety of faculty, staff and librarians who are working, studying or living on-site at a University facility/campus as outlined below.

At all times, your information will be protected in accordance with privacy requirements, including the Freedom of Information and Protection of Privacy Act.

Employees

Individual employee self-assessment statuses (Green Status and Red Status) will be shared with:

  • The appropriate human resources departments/supervisors;
  • Health and Well-being to provide follow-up supports (as appropriate);
  • Occupational Health Nurse for the University of Toronto (as appropriate) for the purposes of follow-up reporting (potentially including contact tracing).

You may also be required to show a Green Status before entering any University-owned or operated premises.

Students

Individual student self-assessment statuses (Green Status and Red Status) will be shared with:

  • Registrar’s Office/School of Graduate Studies (as appropriate) as to potentially provide follow-up academic and registrarial supports;
  • Health and Wellness or Health and Counselling Centre services (as appropriate) as to potentially provide follow-up supports;
  • Occupational Health Nurse (as appropriate) for the purposes of follow-up reporting (potentially including contact tracing);
  • Office of the Dean of Students/Director of Residence (as appropriate) for students in residence to provide follow-up supports.

You may also be required to show a Green Status before entering any University-owned or operated premises.

Health and Wellness/Heath and Counselling Centres will use the daily assessments of students in the University of Toronto Quarantine Program and the At Home Program (as per the Quarantine Act) and residence students in self-isolation as per the Health Protection and Promotion Act.

This information is necessary in order to comply with current public health recommendations, directives, orders or legislation and for the purposes of protecting health and safety.

Vaccination Status: Your vaccination status is necessary to ensure adherence to the University’s vaccination requirements found here, including directing you to and verifying that you are participating in serial rapid screening, if required to do so. Aggregate data on vaccination status is necessary for implementing, planning and adapting public health and safety measures at the University.

Proof of Vaccination: Proof of vaccination is necessary to verify your disclosed vaccination status.

The University will ensure that access to any information provided is limited to those who require access on a “need to know” basis only. This information will be securely stored and will only be used for the purpose of securing the health, safety, and well-being of the University community. The University will delete the information 12 months after the purposes for which it was collected are fulfilled.

Individuals who are awaiting their final vaccine dose or who have received a University-approved exemption must participate in the University’s rapid screening program.

Identifiable Information

You will be required to upload your rapid screening results to UCheck promptly after each screening. Your rapid screening results will be used to advise you whether you are permitted to attend University premises.

The University will ensure that access to any personal information provided is limited to those who require access on a “need to know” basis only to ensure adherence to University requirements. This information will be securely stored and will only be used for the purpose of securing the health, safety, and well-being of the University community. The University will delete the information 12 months after the purposes for which it was collected are fulfilled.

If you receive a positive rapid screen result you must take a COVID-19 PCR test and report the following information about your PCR test to the University of Toronto occupational health nurse: PCR test date, location, result and (if available) CT Value. The University of Toronto, through the Occupational Health Nurse, reports positive PCR tests to the local public health unit, in accordance with reporting requirements in Ontario. 

Aggregate Information

The CDL Rapid Screening Consortium (“Consortium”) and its members together with provincial public health agencies have developing a system for conducting COVID-19 rapid screening that can be administered on a cost effective basis and produce rapid results for the purpose of reopening the economy. The Consortium is supporting the University of Toronto, in administering its rapid screening program, through UCheck, and will provide some information to the Consortium: 

UCheck will create a unique identifier for your account and disclose the following data to the Consortium: your unique identifier, your role (employee, guest, vendor), age range, screen type, pilot site, screen result, screening date, and, if you undergo a PCR test, your test result (“De-identified Data”). The unique identifier will enable the Consortium to link your screen results over time.  No personally-identifying information will be provided to the Consortium.  Only UCheck will be in control of the key that links your identifier to you personally and will manage it securely.

The Consortium will use De-identified Data to evaluate the effectiveness of the COVID-19 screens, identify possible improvements to the operational performance of COVID-19 screening programs, inform public health authorities on the use of the screens in practice, and measure if there are site-specific or general workplace issues with the screening program. 

The Consortium will also use the De-identified Data to provide aggregated statistical reporting to the Site Operator, and create benchmarking reports and analysis based on De-identified Data obtained from all Consortium members and participating workplaces to allow participating workplaces to assess and compare the efficacy of the use of the COVID-19 screens at their workplace. 

The Consortium will retain this information for the duration of the Pilot and will then anonymize the data so that you will not be re-identified using that data alone or in combination with other information. 

Provincial Public Health Agencies

The Consortium may also share De-identified Data with provincial public health agencies to monitor the efficacy of the COVID-19 screening devices and programs, determine the prevalence of COVID-19, and facilitate safe and responsible employment practices to allow individuals to safely return to work. Provincial public health agencies may also use this data to inform their resource deployment in their combatting of COVID-19 and to assist public health care providers in detecting, preventing and treating COVID-19 infections in their regions. 

Provincial public health agencies may also share this data with Health Canada according to their established protocols and in accordance with provincial legislation. Provincial public health agencies include Ontario Public Health, Alberta Health Services, Public Health New Brunswick, the Health and Welfare Commissioner of Quebec, and other provincial public health agencies, boards, arms-length corporations, and offices. 

Participant Workplaces:

The Consortium will share aggregated data with other participating workplaces for reporting and analysis purposes.

At entrances to certain facilities, you will have the option to scan a QR code, which will connect you with your UCheck account. When you login, the time of entrance to the facility will be recorded in UCheck. When you leave the facility, you will be able to scan the code again in order to record the time you leave. Details of when you are present in a facility are collected for the purpose of necessary contact tracing by the University’s occupational health nurses and staff (OHN), and in response to City of Toronto and Peel Public Health guidance.

The details of when you are in a facility creates a location journal in UCheck. Items in the journal will be retained for 30 days. Items in the journal are visible only to you and to OHN.

If OHN is notified of a possible exposure, they use the location journal to evaluate potential exposure among close contacts within the period when the virus could be passed on. Potentially exposed close contacts are notified to self-isolate and advised to get tested. Low-risk contacts are directed to self-monitor for symptoms. If you were potentially exposed, OHN will contact you.

At all times, personal information will be protected, consistent with the privacy requirements set out in the Freedom of Information and Protection of Privacy Act. Employees with questions should email human resources. Students with questions should refer to their Registrar’s Office. You may also contact us via U of T's privacy page or the University freedom of information and protection of privacy coordinator at 416-946-7303, McMurrich Building, room 104, 12 Queen's Park Crescent W., Toronto, ON, M5S 1A8.