UTogether

Using UCheck to provide proof of vaccination and for COVID-19 self-assessments

 

Providing proof of vaccination via UCheck

All members of our community who come onto U of T campuses or premises must be fully vaccinated against COVID-19 and are required to upload proof of vaccination via UCheck.

Proof of vaccination can be a photograph of a paper vaccination receipt or an electronic receipt that you received by email. Those vaccinated in Ontario can generate and download their vaccine receipts here. See the UCheck FAQs for more information about acceptable documents.

To provide your proof of vaccination, log into UCheck, select the option to complete your vaccination status form, and follow the on-screen instructions. UCheck is accessible via web browsers on computers, tablets, and smartphones. Watch our short video tutorial on how to upload your proof of vaccination here.

Once you have completed the vaccination status form, you will be able to continue to the UCheck COVID-19 self-assessment, which is also required before you can come to campus.

Under current health requirements, you will only need to upload your vaccination documents to UCheck once during the 2021-2022 school year.


Employees without access to a smartphone, tablet, or computer should contact their manager or supervisor.

 

COVID-19 self-assessment

Public health guidance requires a self-assessment for all members of our community, including faculty members, librarians, staff, and students, each day they visit any one of the three U of T campuses or any other property owned or operated by U of T.

There are two ways that individuals can complete the required self-assessment and generate a risk status each time they come to U of T: by using UCheck or by completing a paper-based or offline self-assessment log.

Accessible via web browsers on computers, tablets, and smartphones, UCheck provides an easy and secure way to complete the required self-assessment and generate a COVID-19 risk status prior to coming to U of T premises. Once generated, this risk status will indicate whether individuals have been authorized to visit campus in person. More details on how to use UCheck, including how we are keeping self-assessment data private, are available in the FAQs below.

If you are unable to access the UCheck online self-assessment, or choose not to use UCheck, you can instead use a paper-based or offline self-assessment log to document the outcome after you complete your daily self-assessment. More details on the offline or paper-based self-assessment log are available in the FAQs below.

Help keep our U of T community healthy and safe by completing a self-assessment each time you come to campus.


If you are unable to access the UCheck online self-assessment you can instead use a paper-based or offline self-assessment log to document the outcome after you complete your daily self-assessment. More details on the offline or paper-based self-assessment log are available in the FAQs below.

 

Upload your rapid screening test results via UCheck

Rapid antigen screening is mandatory for certain individuals who come to campus or live in residence. The following groups are required to participate in rapid screening:

  • Those who are not fully vaccinated (i.e., partially vaccinated but not yet 14 days past their second or final shot)
  • Those with a valid vaccination exemption that has been approved by the University

U of T community members who are fully vaccinated but would still like to participate in the rapid antigen screening program are encouraged to do so as well.

More information about the program and how to participate in it is available on the UTogether rapid screening page.

Once you have picked up your rapid screening kits, you will be able to access the UCheck rapid screening module, where you are required to regularly upload your test results.

 

The UCheck Ambassador Program

The UCheck Ambassador Program is a friendly and educative way to remind community members to use UCheck every time they are on campus. Small teams of trained ambassadors will visit high-traffic areas on campus and will ask each approaching individual if they have completed their self-assessment. If greeted, you will be asked to flash your UCheck green screen or paper form.

Learn more about the UCheck Ambassador Program here.

Key features

Fast and easy to use

The vaccination status form and self-assessment questionnaire will guide you to appropriate next steps and U of T resources based on current public health recommendations.

Trusted sources

UCheck has been co-developed by the University of Toronto and Thrive Health, based on trusted guidance from Health Canada, and the Government of Canada.

Access from any device

Using the link provided, you can access UCheck from a smartphone, tablet, or desktop.

Protected data

Data are encrypted both in transit and storage and exceeds Personal Health Information Protection Act (PHIPA) and Freedom of Information and Protection of Privacy Act (FIPPA) requirements.

Frequently asked questions

General

UCheck is a web portal that is available to every member of the U of T community who has a UTORid. UCheck is used for:

  • COVID-19 health screening: The risk status will indicate whether an individual should come onsite or stay home or in their residence room (for those living on campus).
  • Submitting proof of COVID-19 vaccination. Vaccination is required for all those coming to U of T campuses or premises this year.
  • For U of T community members who have a University approved exemption, they must enroll in U of T’s rapid screening program and upload their results through UCheck. To learn more, visit U of T’s rapid screening page.

UCheck has been developed by the University in partnership with Thrive Health Inc., a leading Canadian health care technology company with expertise in protecting personal health information.

Your individual responses to the self-assessment questionnaire are kept private and will not be received by the University. The University will receive only your red or green risk status.

The information on vaccination status and results of rapid screening will be accessible to U of T’s Occupational Health staff for the purposes of document verification and contract tracing. At all times, your information will be protected in accordance with privacy requirements, including the Freedom of Information and Protection of Privacy Act

Vaccine Verification

All members of our community who come onto our campuses this year must be fully vaccinated against COVID-19, and are required to upload proof of vaccination through UCheck. We expect all members of the community to have their first dose by Sept. 13 and their final dose by Oct. 15, to qualify as fully vaccinated by Oct. 29, 2021. This requirement aligns with the Province’s Aug. 31, 2021, guidance and the recommendation of the Council of Ontario Medical Officers of Health and follows consultations with Ontario’s Chief Medical Officer of Health.

For more information about this requirement, information and resources, including vaccine clinics on campus can be found on the UTogether Vaccines page.

You are considered to be fully vaccinated 14 days after receiving the recommended number of doses of a Health Canada-approved vaccine or 14 days after completing a Health Canada recommended vaccination schedule following non-Health Canada approved vaccines.

For information on where to obtain a mRNA vaccine, including on-campus locations, please visit the UTogether vaccine site. We recommend visiting our on-campus vaccine clinics to obtain your third dose.

Starting Sept. 6, 2021, you will be able to upload proof of vaccination in UCheck. If your most recent provincial vaccination receipt shows that you have received two doses, then this is the only document you need to upload. If your most recent vaccination receipt does not have the full information regarding both vaccines, upload both receipts.

What you will need:

  • Documentation in .PDF, .JPG, .PNG, format that clearly shows your full name, name of vaccine and date administered.
  • If you were vaccinated outside of Canada and have documentation that is not in English, you must provide a translated version of your documentation.

You will only need to upload proof of vaccination once in UCheck for the 2021/2022 academic year (i.e. for the period ending Aug. 31, 2022), unless changes to public health regulations or guidance are introduced

The University’s Occupational Health and Safety staff will have access to the uploaded documents for the purposes of verification. Documents will be verified on a systematic basis and users who upload insufficient or incomplete documentation will be asked to provide further details.

Rapid Screening

Individuals who are not fully vaccinated (i.e., partially vaccinated but not yet 14 days past their second or final shot) or who have received a University-approved exemption must participate in the University’s rapid screening program. At-home screening kits will be provided to these individuals and available for pick-up at no cost, along with an instructional video. Results must be uploaded in UCheck at least twice weekly (subject to change depending on public health conditions), and a negative result will be required before coming to University-owned or operated premises. More information is available on the UTogether rapid screening page.

Health Screening

Health screening is a way of assessing one’s health status and whether someone should be out in public, or self-isolating at home. A health screening self-assessment poses a number of questions regarding potential exposure to COVID-19 and helps identify whether an individual’s symptoms are consistent with COVID-19.

Yes. Due to provincial regulations and public health guidance the University requires screening for COVID-19 symptoms for employees, students, contractors, volunteers, and essential visitors coming to work, study or provide services on all three campuses and property owned or operated by U of T. COVID-19 health screening helps to protect the health and safety of our community. We know one of the key ways to limit the spread of COVID-19 is to stay home when you have symptoms, even if your symptoms are mild. U of T will continue to closely monitor changes to regulations and public health advice and may amend its screening requirements and processes.

Log in to UCheck to complete the health screen each day before you plan to attend campus. Employees without access to a smartphone, tablet, or computer should contact their manager or supervisor.

Once you log in at ucheck.utoronto.ca, UCheck provides you with a simple a health assessment questionnaire that produces a risk status for you. UCheck will ask you the following questions:

  • Are you fully vaccinated against COVID-19
  • Are you experiencing any COVID-19 symptoms;
  • Have you travelled out of the country; and
  • Have you been in close contact with anyone who may have COVID-19, or who may have COVID-19 symptoms.

Based on your responses, UCheck will provide you with a risk status of red or green. Further instructions on how to proceed are provided by UCheck based on your status but simply put: red means do not attend University premises and green means you may attend University premises as planned.

Individuals using an offline or paper-based self-assessment will need to track their outcomes on a screening log for each day they come to campus. These logs must be kept for 30 days. This screening log is included on the offline or paper-based self-assessment. Individuals who use UCheck to complete their required health screening do not need to complete this log.

Generally, a risk status identifies whether a person is at high or low risk of having COVID-19 or having been exposed to COVID-19 based on that person’s responses to a set of questions developed by public health authorities.

Based on responses to the UCheck self-assessment questions, if an individual is at risk of having contracted or spreading COVID-19, they will be provided with a red risk status.

It is important to note that a UCheck risk status does not constitute a diagnosis. Please consult your health care provider if you have medical questions.

If you receive a red status using UCheck or the offline or paper-based health screening tool, you must stay home and take the steps described in the “Faculty Members, Librarians, and Staff” and “Student” sections below.

If you have symptoms of COVID-19 — even mild symptoms — self-isolate and get tested at a COVID-19 assessment centre. For further direction and to find your local assessment centre please refer to the Ontario Ministry of Health’s COVID-19 webpage.

If you are a student living in residence, you need to complete a health screening once daily before leaving your residence room to attend another space on campus.

For all other students, faculty, staff, and librarians, you must complete a health screening on the same day you plan to be on any of the University’s three campuses or other properties owned or operated by the University of Toronto, before you arrive on campus.

The University’s primary focus will be on educating members of the University of Toronto community about the requirement for self-assessment and its role, along with the many other measures the University is taking, to keep our community safe and healthy during the pandemic. Enforcement will depend on the terms of the individual’s relationship with the University and the circumstances.

Technical

UCheck is available through web browsers on computers, smartphones, and tablets at ucheck.utoronto.ca.

In order to use UCheck, you will require a UTORid and must have a record on the U of T Human Resources Information System (HRIS) or Student Systems (ROSI). UCheck can be used by all active appointed and casual faculty members, librarians, and staff, as well as research fellows, professor emeritus, visiting, status only, and adjunct professors. All students who are actively registered at the University in the current session can also utilize the application.

No. You log in to UCheck using your UTORid and password.

For general comments and questions about UCheck, submit a question to the project team.

Students with questions about their UCheck status should contact their student health & wellness centre.

Faculty, librarians, and staff with questions about their UCheck status should contact their manager, supervisor, or Dean, Chair, or Academic Director.

UCheck is supported by Thrive Health, a leading healthcare technology company. Email support@thrive.health for technical support related to UCheck. For technical support related to your UTORid and password, contact the Information Commons Help Desk.

Privacy and security

At all times, your information will be protected in accordance with privacy requirements, including the Freedom of Information and Protection of Privacy Act. (See details in question below.)

Only the university’s Occuptional Health and Safety staff will have access to vaccine documents uploaded to UCheck for verification purposes and to rapid screen test results for the purposes of contact tracing.

For the health screening,. you will only be asked to answer “yes” or “no” to whether you have any symptoms listed. To be clear, you will not be asked to identify any specific symptom you may have, just whether you have any symptom.

No. An “at risk group” refers to groups who public health authorities determine are at higher risk of contracting COVID-19, such as those who:

  • are 70 years old or older
  • are getting treatment that compromises (weakens) your immune system (for example, chemotherapy, medication for transplants, corticosteroids, TNF inhibitors)
  • have a condition that compromises (weakens) your immune system (for example, lupus, rheumatoid arthritis, other autoimmune disorder)
  • have a chronic (long-lasting) health condition (for example, diabetes, emphysema, asthma, heart condition)
  • regularly go to a hospital or health care setting for a treatment (for example, dialysis, surgery, cancer treatment)

More information on at risk groups is available on the Government of Canada website.

No. The University cannot access the answers you submit to the UCheck self-assessment questions and does not require your answers for any offline or paper-based versions. For example, if you answered “yes” to the question of whether you have been out of Canada in the last 14 days and received a red self-assessment status, the University will not have access to your answers and will not know why your self-assessment status is red.

Thrive Health has access to your answers but only to accurately generate a risk status. All responses are kept confidential by Thrive Health by law and will not be disclosed or shared.

All health screening responses are removed from Thrive Health’s web platform after 30 days.

You may be asked to show your UCheck status to enter University owned or operated premises. For the UCheck health screening, this will depend on whether you are a faculty, staff, or librarian or a student:

Faculty members, librarians and staff

Individual employee self-assessment status (green status and red status) will be shared with:

  • The appropriate human resources departments/supervisors;
  • Managers, supervisors, Deans, Chairs, or Academic Directors according to reporting relationships documented in the HR Information System (HRIS)
  • Health and Well-being to provide follow-up supports (as appropriate);
  • Occupational Health team for the University of Toronto (as appropriate) for the purposes of follow-up reporting (potentially including contact tracing).

Students

Individual student self-assessment status (green status and red status) will be shared with:

  • Registrar’s Office/School of Graduate Studies (as appropriate) to potentially provide follow-up academic and registrarial supports;
  • Residence Administrators for the purposes of providing residence related follow-up and support;
  • Health and Wellness or Health and Counselling Centre services (as appropriate) to potentially provide follow-up supports;

Occupational Health Nurse (as appropriate) for the purposes of follow-up reporting (potentially including contact tracing).

The University of Toronto has partnered with Thrive Health Inc. to provide the UCheck web portal. As a health care technology company, Thrive Health Inc. has expertise in protecting individuals’ private health information. All data provided or received though the platform is encrypted and your personal information is stored within Canada. Thrive Health Inc. follows data security and privacy standards that align with federal and provincial laws and guidelines such as PHIPA, FIPPA, HIPPA, PIPEDA, PCI, and NIST. Thrive Health Inc. removes all health screening responses from the application after 30 days and does not use this data for commercial purposes or for marketing to our community. UCheck has also been assessed by the University’s Freedom of Information and Protection of Privacy Office and Information Security team which confirmed its compliance with applicable privacy standards.

Yes. The University’s health and wellness professionals will use aggregate data to track any increases in red statuses to ensure the University can provide a safe working and learning environment. Information for employees and students are provided to the following parties:

  • Enrollment Services for statistical analysis and institutional reporting purposes as necessary; and
  • The Division of Human Resources & Equity for statistical analysis and institutional reporting purposes as necessary.

Faculty members, librarians and staff

Everyone with symptoms of COVID-19 (e.g., fever, cough, difficulty breathing, etc.) should stay home, not attend campus, classes or work, and self-isolate.

If you are a faculty member, librarian, or staff member and receive a red status, you should not come to campus. You should immediately contact your manager, supervisor, or Dean, Chair, or Academic Director to determine next steps.

If you are symptomatic, contact the University of Toronto Occupational Health Nurse, who will conduct an assessment and will provide guidance on next steps.

You may also be contacted directly by the University's Health & Well-Being and/or Occupational Health & Safety team to ensure you are supported in receiving any necessary work arrangements, benefits access, or health care.

In addition to using UCheck, staff must continue to inform their direct manager or supervisor through normal processes if they will be absent for any reason.

Absences for staff should continue to be reported through:

  • Employee Self-Service, if you are an active user; or,
  • By notifying your manager or supervisor, who will report the absence to your Divisional HR Office or Departmental Business Officer.

If necessary, faculty members should immediately contact their Manager, Supervisor, Dean, Chair, or Academic Director to discuss next steps and to manage supports for teaching, research or work on site.

Students

You may be required to show a Green Status before entering any University-owned or operated premises.

Instructors, teaching assistants, and individual faculty members will not have access to student data on risk status.

Yes. The ACORN absence self-declaration form informs your registrar that you are unwell and cannot attend campus or academic activities.

Everyone with symptoms of COVID-19, including those fully vaccinated and those with mild symptoms, should stay home, not attend campus, classes or work, and self-isolate. If you are living in residence and receive a red status, self-isolate in your room and immediately contact residence staff for further direction and assistance.

Any student who receives a red status after completing a UCheck self-assessment should immediately connect with their campus student health centre to determine next steps, including whether the Occupational Health Nurse (OHN) must be contacted. The campus student health centre will connect you, if necessary, with the OHN who will conduct an assessment and will then provide guidance.

Contact your Campus Health and Wellness or Health and Counselling Centre:

  • St. George: 416-978-8030
  • UTSC: 416 287-7065
  • UTM: 905-828-5255

If you have been advised by a public health authority that you have tested positive for COVID-19, please contact ehs.occhealth@utoronto.ca immediately.

You may also be contacted directly by the University to ensure that you are supported at this time.

Please note your absence on ACORN. If you would like academic advising assistance related to your absence, please contact your Registrar's Office.

Graduate students should contact their Graduate Coordinator or SGS Student Academic Services.

No one should come to campus if they receive a red status.

You may be required to show a Green Status before entering any University-owned or operated premises. .

Please stay at home and get tested at a COVID-19 assessment centre if you have symptoms. If you live in residence, please stay in your room and contact residence staff. Following the advice of public health authorities will help to reduce community spread.

UCheck does not interact with course schedules. If you are unwell and cannot participate in a course, research or lab work, you should complete an absence declaration on ACORN. If you need support, contact your campus student health centre. If you need assistance regarding academic advising due to an absence, contact your Registrar’s Office for information.

Residence students should complete a health screening once daily when they’re leaving their residence room to attend another space on campus. Completing a health screening is one of many components of your residence’s and the University’s COVID-19 strategy, which is designed to keep the community healthy and safe.

If you are unable to access the UCheck online self-assessment prior to coming to campus, please complete UCheck as soon as you are able to once on campus.

Visitors and volunteers

You must fill out a COVID-19 self-assessment log before you arrive on campus or any University of Toronto owned or operated property. The self-assessment log for visitors can be found here.

You are required to keep copies of your log for 30 days.

You may be asked by a member of the University administration to show your self-assessment log to confirm completion of your self-assessments over the preceding 30 days.

If you get a red status do not come to a University of Toronto owned or operated property. Contact your host department. You must also contact the Occupational Health Nurse at ehs.occhealth@utoronto.ca to determine next steps.

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