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Providing proof of vaccination via UCheck
To provide your proof of vaccination, log into UCheck, select the option to complete your vaccination status form, and follow the on-screen instructions. UCheck is accessible via web browsers on computers, tablets, and smartphones. Watch our short video tutorial on how to upload your proof of vaccination here.
Proof of vaccination can be a photograph of a paper vaccination receipt or an electronic receipt that you received by email. Those vaccinated in Ontario can generate and download their vaccine receipts here. See the UCheck FAQs for more information about acceptable documents and the definition of fully vaccinated.
In addition, UCheck continues to be available to allow you to voluntarily upload documentation related to additional (booster) doses.
UCheck is a web portal that is available to every member of the U of T community who has a UTORid. UCheck is now only used for submitting proof of COVID-19 vaccination.
UCheck has been developed by the University in partnership with Thrive Health Inc., a leading Canadian health care technology company with expertise in protecting personal health information.
The information on vaccination status will be accessible to U of T’s Occupational Health staff for the purposes of document verification. At all times, your information will be protected in accordance with privacy requirements, including the Freedom of Information and Protection of Privacy Act.
You will be able to upload proof of vaccination in UCheck. If your most recent provincial vaccination receipt shows that you have received the required dose(s), then this is the only document you need to upload. If your most recent vaccination receipt does not have the full information regarding both vaccines, upload all receipts. If available, upload an enhanced vaccine document with QR codes.
You may also voluntarily upload documentation related to additional (booster) doses.
What you will need:
- Documentation in .PDF, .JPG, .PNG, format that clearly shows your full name, name of vaccine, and date administered.
- If you were vaccinated outside of Canada and have documentation that is not in English, you must provide a translated version of your documentation.
The University’s Occupational Health and Safety staff will have access to the uploaded documents for the purposes of verification. Documents will be verified on a systematic basis and users who upload insufficient or incomplete documentation will be asked to provide further details.
Although we encourage you to upload your booster documntation, there is no requirement at this time to upload your booster information in the UCheck system. This may become a requirement in the future.
Yes, it will be possible to upload information on multiple boosters in UCheck in the future. Each booster needs to be uploaded individually. Although there is only one booster allowed per upload, you can upload many times, for example a third and fourth booster (as many times as public health guidelines recommend).
For the booster information to be displayed in UCheck one must:
- Have completed their primary vaccination series.
- Have had their vaccination documents verified by the University of Toronto’s Occupational Health & Safety group.
- Not have an exemption or time-limited vaccine exemption on file.
The ability to upload booster documentation is always available given the variability of eligibility of booster shots.
Please upload the official Government of Ontario/Ministry of Health booster enhanced vaccine certificate that includes a QR code.
For information on how to register out-of-province vaccines, please contact your Ontario local public health unit.
As a new employee, you need to upload the document for your primary vaccine series in the vaccine module first. Once that is verified by the Occupational Health and Safety team, you will see the prompt to upload the same document to confirm your booster. We recommend that you check the system regularly after submitting your primary vaccine series to see if the booster module is available.
UCheck is available through web browsers on computers, smartphones, and tablets at ucheck.utoronto.ca.
In order to use UCheck, you will require a UTORid and must have a record on the U of T Human Resources Information System (HRIS) or Student Systems (ROSI). UCheck can be used by all active appointed and casual faculty members, librarians, and staff, as well as research fellows, professors emeritus, visiting professors, status only professors, and adjunct professors. All students who are actively registered at the University in the current session can also utilize the application.
No. You log in to UCheck using your UTORid and password.
For general comments and questions about UCheck, submit a question to the project team.
Students with questions about their UCheck status should contact the student health and wellness centre on their home campus.
Privacy and security
At all times, your information will be protected in accordance with privacy requirements, including the Freedom of Information and Protection of Privacy Act. (See details in question below.)
Only the university’s Occupational Health and Safety staff will have access to vaccine documents uploaded to UCheck for verification purposes and to rapid screen test results for the purposes of contact tracing.
The University of Toronto has partnered with Thrive Health Inc. to provide the UCheck web portal. As a health care technology company, Thrive Health Inc. has expertise in protecting individuals’ private health information. All data provided or received though the platform is encrypted and your personal information is stored within Canada. Thrive Health Inc. follows data security and privacy standards that align with federal and provincial laws and guidelines such as PHIPA, FIPPA, HIPPA, PIPEDA, PCI, and NIST.
As of May 30, 2022, health screening responses will have been removed from the Thrive Health database. Health screening responses submitted up to and including April 30, 2022 are retained for a period of 30 days. Thrive Health does not use data for commercial purposes or for marketing to our community. UCheck has also been assessed by the University’s Freedom of Information and Protection of Privacy Office and Information Security team which confirmed its compliance with applicable privacy standards.
If you are a new employee and are unable to access Ucheck to upload your proof of vaccination, please contact your divisional HR Office.