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RIS Glossary
A - B - C - D - E - F - G - H - I - J - K - L - M - N - O - P - Q - R - S - T - U - V - W - X - Y - Z
ACMC Classification - Association of Canadian Medical Colleges classification, capturing the type of organization to which the Sponsor belongs.
Admin Site - The site where the funds will be administered.
Agency - The sponsor of the research.
Animal protocol - Ethical review structure defining research involving animals.
Application number (App # or App ID) - Unique identifying number assigned to a research application.
Application Status (App Status) - One of: Awarded; Recommended but not funded; Transferred from another institution; Preliminary FReD.
Area of study - Same as the research application classification system used by the three federal research councils (MRC, SSHRC and NSERC).
Award Date - Award start date.
Biosafety certificate - Ethical review structure defining research involving potential hazardous substances.
Budget - Displays the spending limits approved by the Sponsor for the various categories of expenditures (commitment items) and at the various times when the amounts become available. When co-investigators have direct access to portions of the budget, this is broken down further by fund center.
Budget Category - Identifies groupings of expenditures (commitment items) created to control spending as approved by the sponsor
Carryforward Rule - Short Text Indicator - This code refers to the conditions applied to the unspent budget in the fund at the end of the fiscal year, as determined by the sponsor.
Category of invasiveness - Code indicating degree and duration of discomfort or stress to which animals are subjected in animal protocols. Defined by the Canadian Council on Animal Care.
CF Center - Also called a Commitment Funds center, CFC, funds center or FC number. The PI Fund center is typically used as an administrative link to join all of a PI's funds together to facilitate reporting on his/her research funds.
Converted (CNV) - Indicates that the financial data was transferred into FIS from UNIFACTS using the October 31, 1995 balance.
Containment level - Code indicating level of risk involved in biosafety certificates.
Co-Investigator - The name of a researcher who is associated with the award but is not the primary researcher.
Cost Ctr. - Cost Center. Box where end-user can manually enter the cost center number. A FReD has either an internal order number or a cost center number, but not both. Cost Center is atracking number used to gather and track costs and revenues for an organizational unit, a program, OR activity, i.e., a departments research activity. Cost centers do not contain budget, or control spending. For reporting purposes, cost centers are linked in a hierarchical structure, such as department or faculty.
CPIs - Number of Co-Investigators.
Date - The date the application was received.
Department - Department credited with award in RIS reports, which is the UofT department that will be administering the award (except when the administering department is a self funded unit e.g. CRND in the Faculty of Medicine, in which case this field identifies the home department of the Principal Investigator).
Department
Fund Center - Fund Center number and description for the department
where fund is held.
A CF center (also called Commitment Funds center, CFC, funds center , or
FC number) can be used to hold budget. The owner of the CF center may be
a principal investigator (PI), or a department. Most departments will have
their operating budget (non-research money) held in a departmental CF center.
When taken together, CF centers form a hierarchy which usually reflects
the management structure. This hierarchy is used for budget and reporting
purposes. In this context, a CF center may act as a link to other CF centers
or funds. The CF center is the basic building block of the budget hierarchy.Typically:
A faculty is represented by a CF center. A department of the faculty is
represented as a subordinate CF center linked to the faculty. A PI is identified
as a subordinate CF center linked to a department. A fund, or group of funds,
might be linked to either CF center.
Distribution - Distribution list of FReD.
Div ID - ID number of sponsor's division
Division - The part of a sponsor responsible for funding particular types of research. See program.
Excl - As opposed to Incl, of Incl/Excl. Excl indicates that criteria ranges in a report are exclusive rather than inclusive.
End Date - End date of award.
Entity - A common identifier used to link information across a number of databases. The same institution or person may have a different identifier in different databases, but share a common entity number.
Ethical review - human - Ethical review structure defining research involving human beings.
Expiry date - In the case of ethical reviews, the expiry date is one year from the date of approval. For animal protocols, approval by the University Animal Care Committee. For biosafety, date on which the Biosafety Certificate is issued.
External payment record - Indicates which external person is to receive payment from invention royalties.
Faculty/Department - The name of the Faculty and Department where the grant is being administered.
Financial Reporting - Short Text Indicator - In FReD and Program Master Data, this code refers to the frequency of, and period covered in, financial reporting to the sponsor.
Fiscal Year - In a FReD, this box refers to Sponsor's grant year, e.g. NSERC's fiscal year, which is usually April 1 to March 31.
Fiscal Year Variant - In the FReD and Program Master Data, identifies the fiscal year of the fund (usually determined by the sponsor/program).
FReD data dictionary - (pdf file) sample FReD with all fields defined
FReD
#s - Funded Research Digest number assigned in RIS.
FRD Release Information - Date FReD was issued, type of FReD (original, interim, revision1, etc.) and name of the grants officer who authorized the release of the FReD.
FTE (Full time equivalent) - For employees who are part-time, the equivalency of their work hours to a full time position. For example, a part-time person working 50% of the work week has an FTE of .5.
Fund - A holding place for monies received to fund a research project.
Fund End Date - The last day on which an expense may be posted to the fund. The fund end date is the grant end date plus any grace period allowed by the sponsor (a time after the end date of the last instalment during which a researcher may continue to spend any unspent budget, but no new funding is received).
Fund No. - This unique number is assigned by the University to identify the research award. The Fund holds the budget for the award. The Fund Number is used in combination with either a departmental or a Principal Investigator (PI) Fund Center number that indicates the location of the Fund in the University's hierarchy and the respective locus of responsibility for the fiscal administration of the Fund.
Fund Start Date - The first day of the first instalment of an award, i.e. the first day an expense may be posted.
Funded research digest (FReD) - The record of terms, conditions and budget of a funded research project. (see sample FReD with definitions of its information fields)
Funded research number - The unique identifier for a Funded Research Digest.
Grant End Date - The end date of the award as defined by the sponsor. In the case of multi-instalment awards, this represents the end date of the last instalment. This does not include any grace period (a time after the end date of the last instalment during which a researcher may continue to spend any unspent budget, but no new funding is received).
Grant Period - Identifies the grant start and end dates of the award as defined by the sponsor. Refers to only the award period of that application, i.e., ignores originals or renewals, or any grace period (a time after the end date of the last instalment during which a researcher may continue to spend any unspent budget, but no new funding is received).
Grant Start Date - the start date of the award as defined by the sponsor. In the case of multi-instalment awards, this represents the start date of the first instalment.
Incl - As opposed to Excl in Incl/Excl. Incl indicates that criteria ranges chosen in report are inclusive rather than exclusive.
Industry - University classification capturing the type of organization to which the sponsor belongs. For example, Federal Government, Provincial Government, Corporation, etc.
Internal disbursal record - Indicates which department is to receive payment from invention royalties.
Internal order - A holding place for revenue generated by an invention.
Invasiveness category - Code indicating degree and duration of discomfort or stress to which animals are subjected in animal protocols. Defined by the Canadian Council on Animal Care.
Invention sponsor - The original sponsor of the research that resulted in the invention disclosure.
Invoicing - Short Text Indicator - This code identifies the schedule of when an invoice must be sent to the sponsor, if applicable.
Keyword - Words which describe research proposal. They should be chosen by Principal Investigator, but if not, are the important words in the title of the research proposal.
Licensee - The company/individual paying revenue to the University for the right to license an invention.
Location - Building and/or institution and/or country where research is conducted.
Notes on Budget - Text in budget box may contain notes on budget, budget transfer rule, carry-forward rule, extension request deadline, sub-grant details, and lists of eligible/ineligible expenses.
Peer Reviewed - Yes (Y) or No (N).
Period - A fiscal period: one calendar month. For example the Universitys fiscal periods are numbered (1-12) beginning with May, the first period of the University's fiscal year.
Period Amounts - Award amount budgeted at the Period Start date specified in Grant End Date Report
Period Start - Start of budget period, used in Grant End Date Report
Prgm ID - Identification number of sponsor program
Pgm
Purpose, Pgm Purp. - The main application of the research funds.
The Program Purpose is one of: Operating; Major collaborative group; Studentship;
Fellowship; Scholarship; Scientist; Senior Scientist; Distinguished Scientist;
Career Investigator; Other Personnel; Equipment; Maintenance; Travel; Conference
at UofT; Conference outside UofT; Service; Award; Medal; Companion; Honorary
member; Officer; Prize; Multipurpose; Special program; or Other (except
personnel).
Pgm Type, Program Type - One of: Bequest, Contract, Donation, Grant, Special Award, Sub-Contract or Sub-Grant.
PI Fund
Center - Fund Center corresponding to the primary researcher.
The PI is assigned a unique Fund Center number (also called Commitment Funds
center, CFC, funds center , or FC number) by the Office of Research Services.
PI Fund centers can hold budget (e.g. Expense-UTFA allotments) and when
taken together with the Fund Number uniquely determine the location of that
PI's alloted budget on a research award. The PI Fund center number is typically
used as an administrative link to join all of a PIs funds together to facilitate
reporting on his/her research funds.
Program - A form of subgrouping within a Sponsor
Project Title, Program Name - The title of the research project.
Release
Type - Describes FReD.
Preliminary - FReD still in process of being created, has not received
Grant/Contract Officer approval.
Interim - FReD has been approved for distribution but has an outstanding
issue (e.g. a pending ethical protocol approval)
Original - FReD has received Grant/Contract Officer approval, and
can be printed/distributed
Revision - FReD with Original status has been revised.
Reminder date - The date on which a reminder letter is sent to the investigator involved in an animal protocol. Usually six weeks to two months before the expiry date.
Report Header - Includes the date the report was printed, the report title and the current page number.
Ren - New (N) or Renewal (R).
Researcher - The name of the U of T employee or position (e.g., Chair) who is the primary researcher on the application.
Revenue document - A record of the receipt of revenue for an invention.
S. Term - Search Term. An abbreviation which can be used in any MatchCode dialog box where appropriate.
Selection Criteria - The selection criteria which were specified in the Report Variants screen.
Sponsor - The agency which will fund the research.
Sponsor Year End - End date of the granting agency's fiscal year. The sponsor is normally an outside agency which provides funds to the University for a particular reason, i.e., research. The fiscal year of the sponsor does not usually correspond with the University fiscal year (e.g. CIHR sponsor year is April-March).
Spon. Ref, Sponsor's Reference - Number assigned by the Sponsor for application/award.
Subdepartment - Used in large departments like Medicine and Surgery.
Title - The title of the research project
Total Award - Total amount of money awarded for period specified, the sum of budget installments across all years for this award
Type
- AF Affiliated Institutions - money will not be entered into UofT FIS -
budget will be externally administered. Held at a research institute, hospital
or federated college.
FI - UofT application with FIS implications - fund will be handled through
UofT.
NF - UofT award with no budget implications - i.e., will not be put in FIS.
This would include historical data, honorary awards with no money.
Type of Agreement - Defines purpose and specifies if grant, contract, donation, etc.
UTRS Application - Application Number assigned on entry into RIS.
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