PROCESS A SAMPLE DOCUMENT
AMS SYSTEM VERSION 4.5B
R/3 Path
For General ledger: Accounting >> Financial Accounting >> General Ledger >>
Document entry >> Reference Documents >> Sample Documents
OR
For Payables: Accounting >> Financial accounting >> Accounts payable>> Document entry >>
Reference documents >> Sample Invoice
Transaction Code
F-01
Part I: Create a Sample Document
   Enter Sample Document: Header Data Screen
Document date Enter today's date.
Doc. type Enter SA for a G/L account document or SF for a cash deposit or click on to select the appropriate document type.
Company code Enter UOFT.
Currency/rate Enter currency code. If unknown, click on to access a matchcode.
Document No. Enter your initials and your user ID.
Reference Enter a descriptive text
Doc. header text Enter a text explanation for the sample document.
  Click on
   Enter Sample Document: Add G/L account items Screen
  Select Settings >> Entry template. Select UOFT1, and click on .
Calculate tax Select this field for the taxes to be automatically calculated.
PK Enter a posting key. If unknown, click on to access a matchcode.
Account Enter the account number. If unknown, click on to access a matchcode.
Amount Enter the amount.
Tx Enter the appropriate tax code. If unknown, click on to access a matchcode.
BA Enter 1000
Cost ctr Enter the cost center number. If unknown, click on to access a matchcode. Leave blank if using an internal order.
Order If applicable enter the internal order number. If unknown, click on to access a matchcode.
Funds ctr Enter the funds center number. If unknown, click on to access a matchcode.
Fund If applicable enter your fund number. If unknown, click on to access a matchcode.
Text Enter a descriptive text.
  Place the cursor in the PK field of the next entry row, and continue until all the necessary entries have been completed.

If the disbursement involves more than 2 organizational units, repeat the process described above for all units involved.

  Once you have completed all your entries, click on to display the document overview.
   Enter Sample Document: Display Overview Screen
  Click on to save the sample document.
  Click on to exit.
Part 2: Retrieve and Post using a Sample Document
R/3 Path
For General Ledger: Accounting >> Financial Accounting >> General Ledger >>
Document entry >> G/L Account Posting >> Document >>
Click on
OR
For Payables: Accounting >> Financial accounting >> Accounts payable>>
Document entry >> Invoice >>
Click on
Transaction Code
FBR2
   Post Document: Header Data Screen
Document No. Enter the sample document name.
Generate Reverse Posting If selected this will create a document opposite (the reverse of) the sample document.
Enter G/L account items If selected this will allow you to enter new g/l account items.
Do not propose amounts If selected this will allow you to input new dollar amounts, while the rest of the original document remains the same.
Display line items If selected this will allow you to change existing information and/or add new line items to your document.
  Click on .
   Post Document: Display Overview Screen
  Double click on the line items to edit them. When you have completed the necessary editing click on to display the document overview.
   Post Document: Display Overview Screen
  Click on to post the document.
  Record document number on the debit memo or cash receipt.
    The document is posted.

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